Archiving Workspaces
What is Archiving?
Archiving a workspace removes it from your active workspace list but does not permanently delete your data. This is a soft delete operation — all projects, time entries, tasks and members are retained and remain accessible for legal and compliance purposes.
If you need permanent data deletion (GDPR Article 17 — Right to Erasure), contact support@cadensa.io.
Required Permission
The workspaces.delete unit-level permission is required.
Who can archive by default:
| Role | Can Archive? |
|---|---|
| Unit Owner |  Yes |
| Unit Admin | Yes |
| Unit Manager | If explicitly granted |
| Unit Member |  No |
How to Archive a Workspace
- Click the Workspace selector (top-left sidebar)
- Hover over the workspace you want to archive
- Click "Edit Workspace" from the dropdown menu
- Scroll to the Danger Zone section at the bottom
- Click "Archive Workspace"
- Read the GDPR notice about data retention
- Check the confirmation checkbox
- Click the "Archive Workspace" button to confirm
What Happens After Archiving?
| Item | What happens |
|---|---|
| Workspace | Removed from active list (isArchived: true) |
| Projects | Retained, not deleted |
| Time entries | Retained, accessible via data export |
| Tasks | Retained, not deleted |
| Team members | Removed from workspace access |
| Reports & exports | Retained |
| Billing records | Retained for 8 years (legal obligation) |
| Audit logs | Retained for 90 days (security requirement) |
Data Retention & GDPR
CADENSA complies with the General Data Protection Regulation (GDPR) and applicable accounting laws.
Retention periods
| Data type | Retention period | Legal basis |
|---|---|---|
| Time entries & projects | Until erasure request | GDPR Art. 17 |
| Billing & invoice records | 8 years | Accounting law |
| Security audit logs | 90 days | Legitimate interest |
Exercising your rights
- Right to Access (Art. 15): Export your data via Settings → Privacy → Export Data
- Right to Erasure (Art. 17): Contact support@cadensa.io
- Right to Portability (Art. 20): Use the JSON export format
See GDPR Rights for the full guide.
Restrictions
The following workspaces cannot be archived:
- Default workspace — the first workspace in your unit is protected and cannot be archived
- A workspace you are not a member of
FAQ
Can I restore an archived workspace?
Restoring an archived workspace is not currently available as a self-service feature. Contact support@cadensa.io if you need to restore a workspace.
Does archiving free up a workspace slot?
Yes. Archiving a workspace decrements your active workspace usage count, allowing you to create a new workspace within your tier's limit.
Can I still export data from an archived workspace?
Yes. Your data is retained and can be requested via Settings → Privacy → Export Data or by contacting support@cadensa.io.
Will team members be notified?
Currently, team members are not automatically notified when a workspace is archived. We recommend informing your team before archiving.
Next Steps
- Workspace Settings → — Configure workspace options
- Creating Workspaces → — Create a new workspace
- GDPR Rights → — Exercise your data protection rights
Need Help?
- Support: support@cadensa.io
- Privacy: support@cadensa.io
- FAQ: General FAQ