Basic Reports
Overview
Basic reports provide essential insights into your tracked time across all CADENSA tiers. Whether you're a freelancer on the FREE plan or a large team on ENTERPRISE, these reports help you understand where your time goes and how to optimize productivity.
Available in all tiers:
FREE- PRO
- ENTERPRISE
Quick Access
Navigate to Reports in the sidebar to access all available reports.
Report Types
1. Daily Summary
Purpose: View time tracked for a specific day.
Access: Reports → Daily Summary
Default view: Today's date
What it shows:
📊 Daily Summary - January 25, 2026 (Saturday)
Total Time: 6h 45m
Billable: 5h 30m (81.5%)
Non-billable: 1h 15m (18.5%)
Projects:
┌────────────────────────────────────────┐
│ Project Duration Billable │
├────────────────────────────────────────┤
│ Website Redesign 4h 30m €225.00 │
│ Marketing 1h 00m €50.00 │
│ Internal 1h 15m - │
└────────────────────────────────────────┘
Tasks:
┌────────────────────────────────────────┐
│ Task Duration │
├────────────────────────────────────────┤
│ Frontend Dev 3h 00m │
│ Bug Fixes 1h 30m │
│ Client Call 1h 00m │
│ Team Meeting 1h 15m │
└────────────────────────────────────────┘
Time Entries: 4 entries
Features:
- 📅 Date picker (select any date)
- Project breakdown
- Task breakdown
- Billable vs non-billable
- Timeline view (hourly breakdown)
Use cases:
- Daily progress tracking
- End-of-day review
- Time card verification
2. Weekly Summary
Purpose: View weekly time tracking overview.
Access: Reports → Weekly Summary
Default view: Current week (Monday - Sunday)
What it shows:
📊 Weekly Summary - Week 4, 2026 (Jan 20 - Jan 26)
Total Time: 42h 30m
Avg per Day: 8h 30m
Billable: 35h 00m (82.4%)
Non-billable: 7h 30m (17.6%)
Daily Breakdown:
┌────────────────────────────────────────┐
│ Day Total Billable Non-bill │
├────────────────────────────────────────┤
│ Mon 1/20 8h 30m 7h 00m 1h 30m │
│ Tue 1/21 9h 00m 8h 00m 1h 00m │
│ Wed 1/22 8h 00m 6h 30m 1h 30m │
│ Thu 1/23 7h 30m 6h 00m 1h 30m │
│ Fri 1/24 9h 30m 7h 30m 2h 00m │
│ Sat 1/25 0h 00m 0h 00m 0h 00m │
│ Sun 1/26 0h 00m 0h 00m 0h 00m │
├─────────────────────────────── ─────────┤
│ Total 42h 30m 35h 00m 7h 30m │
└────────────────────────────────────────┘
Top Projects:
1. Website Redesign: 22h 30m (52.9%)
2. Marketing: 12h 00m (28.2%)
3. Internal: 8h 00m (18.8%)
Total Earnings: €1,750.00
Features:
- 📅 Week selector (prev/next week)
- Daily comparison chart
- Trend visualization
- Earnings summary
Use cases:
- Weekly review
- Invoicing preparation
- Work-life balance check
3. Monthly Summary
Purpose: High-level overview of monthly activity.
Access: Reports → Monthly Summary
Default view: Current month
What it shows:
📊 Monthly Summary - January 2026
Total Time: 168h 45m
Working Days: 20
Avg per Day: 8h 26m
Billable: 142h 30m (84.4%)
Non-billable: 26h 15m (15.6%)
Weekly Breakdown:
┌────────────────────────────────────────┐
│ Week Total Billable Earnings │
├────────────────────────────────────────┤
│ Week 1 40h 15m 34h 00m €1,700.00 │
│ Week 2 42h 30m 36h 30m €1,825.00 │
│ Week 3 44h 00m 38h 00m €1,900.00 │
│ Week 4 42h 00m 34h 00m €1,700.00 │
├────────────────────────────────────────┤
│ Total 168h 45m 142h 30m €7,125.00 │
└────────────────────────────────────────┘
Project Summary:
┌────────────────────────────────────────┐
│ Project Hours % of Total │
├────────────────────────────────────────┤
│ Website Redesign 92h 30m 54.8% │
│ Marketing 45h 15m 26.8% │
│ Internal 31h 00m 18.4% │
└────────────────────────────────────────┘
Productivity Insights:
Most Productive Day: Tuesday (avg 9h 15m)
⏰ Peak Hours: 9 AM - 12 PM (38% of work)
Billable Ratio: 84.4% (↑2.1% from last month)
Features:
- 📅 Month selector
- Weekly trends
- Month-over-month comparison (PRO+)
- 💡 Productivity insights
Use cases:
- Monthly invoicing
- Performance review
- Client reporting
4. Project Time Report
Purpose: Detailed time breakdown by project.
Access: Reports → Project Time
What it shows:
📊 Project Time Report
Filter: All Projects | This Month
┌────────────────────────────────────────────────────┐
│ Website Redesign │
├────────────────────────────────────────────────────┤
│ Total Time: 92h 30m │
│ Billable: 85h 00m (91.9%) │
│ Earnings: €4,250.00 │
│ │
│ By Task: │
│ Frontend Development 45h 30m €2,275.00 │
│ Backend Development 28h 00m €1,400.00 │
│ Design 12h 00m €600.00 │
│ Bug Fixes 7h 00m €350.00 │
│ │
│ By Team Member: │
│ John Doe 52h 30m €2,625.00 │
│ Sarah Johnson 28h 00m €1,400.00 │
│ Mike Chen 12h 00m €600.00 │
└────────────────────────────────────────────────────┘
┌────────────────────────────────────────────────────┐
│ Marketing Campaign │
├────────────────────────────────────────────────────┤
│ Total Time: 45h 15m │
│ Billable: 40h 00m (88.4%) │
│ Earnings: €2,000.00 │
│ │
│ By Task: │
│ Content Writing 20h 00m €1,000.00 │
│ Social Media 15h 00m €750.00 │
│ Analytics 10h 15m €512.50 │
└────────────────────────────────────────────────────┘
Features:
- 🔍 Filter by project
- 📅 Date range selector
- Team member breakdown (if multiple members)
- Task breakdown
- Earnings calculation
Use cases:
- Project budgeting
- Client invoicing
- Task allocation review
5. User Activity Report
Purpose: Time tracked per team member.
Access: Reports → User Activity
Permissions:
- Owner, Manager: View all users
- Member: View own activity only
- Viewer: Read-only access
What it shows:
📊 User Activity Report - This Month
┌────────────────────────────────────────────────────┐
│ John Doe │
├───────────────────────── ───────────────────────────┤
│ Total Time: 168h 45m │
│ Billable: 142h 30m (84.4%) │
│ Earnings: €7,125.00 │
│ │
│ Projects: │
│ Website Redesign 92h 30m 54.8% │
│ Marketing 45h 15m 26.8% │
│ Internal 31h 00m 18.4% │
│ │
│ Activity: │
│ Avg Hours/Day: 8h 26m │
│ Working Days: 20 days │
│ Time Entries: 87 entries │
│ Avg Entry Duration: 1h 56m │
└────────────────────────────────────────────────────┘
┌────────────────────────────────────────────────────┐
│ Sarah Johnson │
├────────────────────────────────────────────────────┤
│ Total Time: 152h 30m │
│ Billable: 135h 00m (88.5%) │
│ Earnings: €6,750.00 │
│ ... │
└────────────────────────────────────────────────────┘
Use cases:
- Team performance review
- Workload balancing
- Payroll preparation
- Individual productivity tracking
Report Filters
Common Filters
All basic reports support these filters:
Date Range
- Today
- Yesterday
- This Week
- Last Week
- This Month
- Last Month
- Custom Range (select start and end dates)
Project
- All Projects (default)
- Specific project
- Multiple projects (multi-select, PRO+)
Billable Status
- All (default)
- Billable Only
- Non-billable Only
User (Manager+ only)
- All Users (default)
- Specific user
- Multiple users (multi-select, PRO+)
Task (PRO+)
- All Tasks (default)
- Specific task
- Without task (unassigned entries)
Example Filter Usage:
Date Range: Last Month (Dec 2025)
Project: Website Redesign
Billable: Billable Only
User: John Doe
Result: Shows only John's billable hours on Website
Redesign project during December 2025.
Export Options
Export Formats
FREE Tier:
- CSV (Comma-separated values)
PRO Tier:
- CSV
- PDF
- Excel (.xlsx)
ENTERPRISE Tier:
- CSV
- PDF
- Excel (.xlsx)
- JSON
- XML
How to Export
- Generate report with desired filters
- Click "Export" button
- Select format (CSV/PDF/Excel)
- Click "Download"
PDF Export Example:
┌────────────────────────────────────────┐
│ CADENSA │
│ Weekly Summary Report │
├────────────────────────────────────────┤
│ Period: Jan 20 - Jan 26, 2026 │
│ Workspace: Freelance Work │
│ Generated: Jan 27, 2026 09:30 │
│ │
│ Total Time: 42h 30m │
│ Billable: 35h 00m (82.4%) │
│ Total Earnings: €1,750.00 │
│ │
│ [Detailed breakdown table...] │
│ │
│ Footer: Page 1 of 2 │
└────────────────────────────────────────┘
CSV Export Example:
Date,Project,Task,Duration,Billable,Rate,Amount,Description
2026-01-20,Website Redesign,Frontend,4.5,true,50.00,225.00,"Implemented header"
2026-01-20,Website Redesign,Bug Fixes,2.0,true,50.00,100.00,"Fixed #123"
2026-01-21,Marketing,Content,3.0,true,50.00,150.00,"Blog post"
...
Excel Export Features (PRO+):
- Multiple sheets (Summary, Details, Charts)
- Formatted tables
- Pivot tables
- Charts and graphs
Report History
Accessing Past Reports
FREE Tier:
- 30 days of report history
- Generated reports auto-deleted after 30 days
PRO Tier:
- 365 days (1 year) of report history
- Download reports for offline storage
ENTERPRISE Tier:
- Unlimited report history
- Archive and compliance features
Where to find: Reports → Report History
History view:
📋 Report History
┌────────────────────────────────────────┐
│ Report Type Generated Format │
├────────────────────────────────────────┤
│ Weekly Summary Jan 27, 09:30 PDF │
│ Monthly Summary Jan 1, 10:00 Excel │
│ Project Time Dec 31, 15:45 CSV │
│ User Activity Dec 30, 11:20 PDF │
│ ... │
└────────────────────────────────────────┘
Actions:
- Re-download
- Delete
- Schedule (PRO+)
Chart Visualizations
Available Charts
Bar Chart - Project Time Distribution
Website Redesign ████████████████████ 92.5h
Marketing ██████████ 45.2h
Internal ██████ 31.0h
Pie Chart - Billable vs Non-billable
●●●●●●●●
●● ●●
● ●
● 84.4% ●
● Billable ●
● ●
●● 15.6% ●●
●● Non ●●
Line Chart - Daily Hours Trend
10h │ ●
│ ● ●
8h │ ● ●
│ ●
6h │ ●
│
4h │
└─────────────────────────
Mon Tue Wed Thu Fri
Stacked Bar Chart - Weekly Billable/Non-billable
│
50h │ ██
│ ████ ██
40h │ ████ ████
│ ████ ████ ██
30h │ ████ ████████
│ ████ ████████
20h │ ████ ████████ ██
│ ████ ████████████
10h │ ████ ████████████
│ ████ ████████████
0h └───────────────────
Week1 Week2 Week3 Week4
▓▓ Billable ░░ Non-billable
Report Sharing
Share Report (PRO+)
Share via link:
- Generate report
- Click "Share" button
- Select sharing options:
- Public link (anyone with link)
- Password protected
- Expiration date
- Copy link
- Share with stakeholders
Share via email:
- Generate report
- Click "Email Report"
- Enter recipient emails
- Add message (optional)
- Select format (PDF recommended)
- Click "Send"
Permissions:
- Owner, Manager: Can share any report
- Member: Can share own reports only
- Viewer: Cannot share
Best Practices
Do's
- Review daily - End-of-day check for accuracy
- Use filters - Narrow down to specific insights
- Export regularly - Backup important reports
- Compare periods - Week-over-week, month-over-month
- Share with clients - Transparent billing (PRO+)
- Archive reports - Keep for taxes/compliance
- Set reminders - Weekly report review
Don'ts
- Don't ignore trends - Spot productivity issues early
- Don't delay invoicing - Generate reports weekly
- Don't forget export - Reports may expire (FREE: 30 days)
- Don't share sensitive data - Use password protection
- Don't skip verification - Double-check before billing
Use Case Examples
Freelancer Use Case
Goal: Generate monthly invoice for client.
Steps:
- Navigate to Reports → Monthly Summary
- Filter: Project = "Client Project X"
- Date Range: Last Month
- Review total billable hours and amount
- Export to PDF
- Attach to invoice email
Result: Professional time breakdown for client billing.
Agency Use Case
Goal: Review team productivity weekly.
Steps:
- Navigate to Reports → Weekly Summary
- Filter: All Projects
- Review daily breakdown
- Check User Activity for each team member
- Identify workload imbalances
- Export to Excel for management review
Result: Data-driven team management.
Enterprise Use Case
Goal: Compliance reporting for accounting.
Steps:
- Navigate to Reports → Monthly Summary
- Date Range: Last Quarter (Oct-Dec 2025)
- Export to Excel (multiple sheets)
- User Activity → Export all users
- Project Time → Export all projects
- Archive reports for 7 years (compliance)
Result: Complete audit trail for financial reporting.
Troubleshooting
Report shows no data
Problem: Report is blank or says "No data available".
Causes:
- No time entries in selected period
- Filters too restrictive
- Wrong date range
Solutions:
- Verify time entries exist (check Time Entries page)
- Clear filters (reset to defaults)
- Expand date range
- Check project/user filters
Export not downloading
Problem: Click "Export" but file doesn't download.
Causes:
- Browser blocking downloads
- Large report (timeout)
- Format not supported in tier (FREE: CSV only)
Solutions:
- Allow downloads in browser settings
- Reduce date range for smaller report
- Check tier limits (upgrade if needed)
- Try different format (CSV vs PDF)
Charts not displaying
Problem: Report shows data but charts missing.
Causes:
- JavaScript disabled
- Browser compatibility
- Ad blocker interference
Solutions:
- Enable JavaScript in browser
- Update to modern browser (Chrome, Firefox, Edge)
- Disable ad blockers for CADENSA domain
- Clear browser cache
Next Steps
- Advanced Reports → - Custom filters and analytics (PRO+)
- Custom Reports → - Build your own reports (ENTERPRISE)
- Scheduled Reports → - Automated email delivery (PRO+)
- Time Tracking → - Track time to report on
Need Help?
- Email: support@cadensa.io
- Community: community.cadensa.io
- FAQ: Reporting FAQ